15 Essential Questions to Ask Your Wedding Venue During a Tour

Choosing the perfect wedding venue is one of the most exciting yet significant parts of planning your big day. Your venue sets the tone, determines much of the logistics, and often takes a big chunk of your budget. With so many beautiful venues across Somerset and the South West, it’s easy to feel overwhelmed by the options.

To help you make an informed decision, I’ve put together 15 essential questions you should ask during your venue tour. These will cover everything from availability and capacity to supplier restrictions and backup plans—so you can be confident you’re choosing the perfect setting for your celebration.

1. Is the Venue Available on Your Desired Date?

It may seem obvious, but confirming availability is the first step. If you have a fixed wedding date, make sure the venue is free. If you’re flexible, ask about open dates within your preferred timeframe—some venues offer discounts for off-peak days or seasons, which could help stretch your budget further.

2. What’s the Venue’s Capacity?

Ensure the venue can comfortably accommodate your guest list. A space that’s too small will feel cramped, while one that’s too large might lack intimacy. Ask about seating capacity, standing room, and layout options to ensure the space suits your vision.

3. What’s Included in the Venue Hire?

Venues vary greatly in what they offer. Some include furniture, linens, and décor, while others provide only the space. Clarify what’s included to avoid unexpected costs later. Ask if they provide tables, chairs, or a venue coordinator to help on the day.

4. What Restrictions Does the Venue Have?

Some venues have rules around noise curfews, candles, or decorations. If you’re dreaming of a fireworks display or a late-night party, check whether the venue allows it. Understanding any restrictions will help you avoid disappointment later.

5. Are There Preferred or Required Suppliers?

Many venues work with a list of approved caterers, DJs, or florists. While this can simplify planning, it may limit your choices. Ask if you’re required to use their suppliers or if you can bring your own. Check for extra fees if you want to use external suppliers.

6. What Are the Venue’s Insurance Requirements?

Some venues require couples or suppliers to provide liability insurance. Find out if this is necessary and what coverage is needed. This ensures you’re fully prepared and can arrange wedding insurance in advance.

7. What’s the Cancellation or Rescheduling Policy?

Life can be unpredictable. Ask about the venue’s cancellation or rescheduling terms. Will you lose your deposit if you need to postpone? Are there rescheduling fees? Knowing the policy gives you peace of mind.

8. What Is the Venue’s Backup Plan for Bad Weather?

If you’re planning an outdoor wedding, a solid backup plan is essential. Ask if the venue offers an indoor space or a covered area in case of rain. Ensure the backup location is just as beautiful and functional as your original plan.

9. How Many Weddings Does the Venue Host Per Day?

Some venues host multiple weddings in a single day, which could affect your setup time and privacy. If so, ask how they ensure each couple’s event feels exclusive and whether you’ll have sufficient time to prepare and personalise the space.

10. Is There On-Site Accommodation?

For destination weddings or countryside venues, on-site accommodation is a huge bonus. Ask if they offer rooms for you and your guests or discounts for group bookings. If not, check nearby accommodation options.

11. How Accessible Is the Venue?

Think about logistics for your guests. Is there ample parking space? Is the venue wheelchair-accessible? If you’re providing transport, ask about drop-off points or shuttle services. Easy access makes the day smoother for everyone.

12. What’s the Alcohol Policy?

If you’re serving alcohol, clarify whether the venue provides bar services or if you need to hire an external company. Some venues charge corkage fees if you bring your own alcohol—confirm this in advance to avoid unexpected expenses.

13. How Customisable Is the Space?

Your wedding should feel unique to you. Ask how much creative freedom you have. Can you bring in your own décor, rearrange furniture, or add lighting to transform the space? Make sure your vision can come to life without unnecessary restrictions.

14. What’s the Payment Schedule?

Most venues require a deposit to secure your date, followed by instalments leading up to the wedding. Ask about payment deadlines, methods, and whether there are late payment fees. Clear payment terms help you budget effectively.

15. Is There a Point of Contact on the Day?

Having a dedicated venue coordinator or point of contact is invaluable. They’ll handle logistics, answer questions, and resolve any issues—so you can relax and enjoy your day without stress.

Why Asking the Right Questions Matters

Touring wedding venues in Somerset is an exciting part of the planning process, but asking the right questions ensures you make the best decision. From practical considerations like capacity and backup plans to finer details like supplier restrictions and payment schedules, being well-prepared will help you choose a venue that perfectly fits your vision.

By asking these 15 essential questions, you’ll not only find the ideal venue but also lay the foundation for a smooth, stress-free, and unforgettable wedding day.

Looking for Stress-Free Wedding Planning Support?

Planning a wedding is exciting—but it can also feel overwhelming. If you want someone to take the stress off your shoulders, help you find the perfect venue, and manage every detail, I’m here to help.

Get in touch today to book a consultation and let’s start planning your dream wedding in Somerset or the South West. 💫

Enquire Now or call me on 07517127703 to chat about your wedding plans!