What Does a Wedding Planner Do and When Should You Book One?
Planning your wedding is one of the most exciting times of your life—but it can also feel completely overwhelming. From finding reliable suppliers to managing timelines and handling unexpected hiccups, there’s a lot to juggle. This is where a wedding planner comes in.
Whether you want full planning support or just a little help along the way, hiring a wedding planner can turn your dream wedding into a stress-free reality. In this blog, I’ll explain exactly what a wedding planner does and when the best time is to book one—so you can enjoy every moment of your engagement without the overwhelm.
What Does a Wedding Planner Actually Do?
A wedding planner’s role is so much more than simply organising the day—it’s about guiding you through the entire process with expertise, creativity, and a calming presence. Here’s how I support my couples every step of the way:
1. Reducing Stress and Overwhelm
Let’s face it—wedding planning can sometimes feel like a full-time job. I can’t tell you how many couples I’ve spoken to who start our consultation feeling stressed, anxious, and unsure. But by the end of the call, they’re relaxed, reassured, and excited to have me by their side.
I’m here to:
Take the pressure off by handling the nitty-gritty details.
Help you prioritise tasks and make confident decisions.
Be your emotional support system when it all feels a bit much.
2. Finding and Managing Reliable Suppliers
Choosing the right suppliers is essential to creating a seamless wedding day. With my local knowledge and trusted supplier connections, I can recommend reliable, high-quality suppliers who match your style and budget.
I handle the communication and coordination with all suppliers, ensuring they know exactly what they need to do, where they need to be, and when. No last-minute supplier confusion—just smooth sailing.
3. Creating and Managing Timelines
A well-executed wedding relies on perfect timing. I create a detailed wedding day timeline that outlines everything from supplier arrivals to the final dance, making sure nothing is left to chance.
I’ll liaise with your suppliers in advance to confirm logistics.
On the day, I’ll ensure everything runs like clockwork so you can simply relax and enjoy.
4. Being Your On-the-Day Coordinator (and Your Biggest Cheerleader!)
Your wedding day should be about celebrating, not stressing. I’ll be there from start to finish, keeping everything on track and stepping in discreetly if anything needs adjusting.
I’ll be the go-to person for suppliers and guests, so you won’t need to answer a single question.
Whether it’s fixing a last-minute hiccup or making sure you have a glass of bubbly in hand, I’ll have you covered.
I’ll be your biggest cheerleader—sharing in your excitement and making sure you feel calm, supported, and totally in the moment.
When Should You Book a Wedding Planner?
If you’re considering hiring a wedding planner, the timing of your booking is key. Here’s when to reach out:
1. At the Very Start of Your Planning
The ideal time to book a planner is right at the beginning of your wedding journey—especially if you want full planning support. Why?
You’ll have expert guidance from day one, making every decision easier.
You’ll avoid costly mistakes and ensure you’re booking the best suppliers.
Popular wedding planners (like me!) can get booked up quickly—so it’s worth securing your date early.
2. Once You’ve Booked Your Venue
If you’ve already chosen your venue but are feeling overwhelmed by the next steps, this is another great time to bring in a planner.
I’ll help you build your dream supplier team.
I’ll create a seamless plan to bring your vision to life without the stress.
3. When You’re Feeling Overwhelmed
If you’ve started planning but are feeling stressed, disorganised, or unsure about how to pull it all together, it’s never too late to call in a planner.
I’ll step in to take over the logistics and get everything back on track.
You’ll feel supported and reassured, knowing someone has everything under control.
Why You’ll Love Having a Wedding Planner
Hiring a wedding planner isn’t just about having someone to handle the details—it’s about giving yourself the freedom to truly enjoy your wedding journey.
With me by your side, you’ll have:
Less stress and more fun throughout the entire process.
Expert guidance, creative ideas, and supplier connections.
A wedding day that flows smoothly, giving you more time to soak in the magic.
Ready to Plan Your Dream Wedding Without the Stress?
If you’re dreaming of a fun, stress-free, and perfectly executed wedding in Somerset or the South West, I’m here to help. Whether you need full planning support or just a helping hand, I’ll be with you every step of the way.
Get in touch today to book a free consultation and let’s start bringing your dream day to life. 💕
Enquire Now or call me on 07517127703 to chat about your wedding plans!
@joshbarrymusic